Admission Management
Admissions needn’t be mounds of paperwork and a never-ending string of calls. Rejoice Learning takes the admission process online from enquiry right up to confirmation – all in a single dashboard. It’s a pain-free, effortless solution for parents to apply, and one that frees up your hours to do much else besides entering data and chasing prospects! We designed this to make admissions season far, far simpler for both.
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Making Admissions Simple, Fast, and Stress-Free for Every School
Admissions season can be one of the most hectic yet busy and chaotic times for any institution. Long queues, manual forms, repeated data entry, countless follow-up calls- this is the exact reality that school admin teams go through before a new academic year begins. This is exactly the chaos Rejoice Learning was created to solve. With the Admission Management module, we’ve digitalised the entire admissions experience right from inquiry to admission confirmation, ensuring schools can save on time, reduce errors and enhance the parents’ experience.
This system is the best management solution to keep each of your schools organised, transparent and always in control without getting drowned in manual work.
Why Schools Need a Smarter Way to Handle Admissions
Most schools use paper forms, spreadsheets, and manually go through them. It becomes a long, complicated and error-prone process and papers can get lost, information duplicated, and confusing to parents. But not with Rejoice Learning – here we digitise all the processes from enquiry to admission in a one-stop safe system to help your team work faster and make things hassle-free.
Why is dealing with admissions on a human basis extremely difficult for institutions:
- Register information, email inquiries, and telephone communication are dispersed across disparate documents.
- Long queuing time during rush admission periods.
- A chance of documents being lost or misplaced.
- Not easily able to monitor the number of apps on the waiting list and once approved, the communication process with parents at times can get tricky
Online Enquiry and Application Forms That Save Everyone's Time
No more chasing parents down to your campus for a piece of paper. Rejoice Learning allows prospective parents to log online, complete student and family information, upload forms such as school leaving certificates or birth certificate copies and upload documents and send on their application all on the go, from their desktop or mobile. It’s a massive saving on reception and front office management straight out of the box!
- Online upload of documents: certificates, photos, etc. Any form can be customized.
- Instant Application Confirmation when Submitted
- Reduced paperwork and data entry for staff to perform.
Tracking Applications From Enquiry to Enrollment
The major headache when processing applications for schools often centres around knowing exactly where each applicant sits in the pipeline, as at what stage their application currently exists is paramount. Rejoice Learning tackles this headache with a live dashboard for all school admin teams that shows the current step of the application- from initial enquiry to current enquiry to shortlisted or to confirmed. No more searching through paperwork, and no more asking colleagues for updates- just have at it at a glance, for decisions to be made less stressful and much, much faster for your admissions team.
- Track real-time application status.
- Easily filter based on class, course or admission status
- Merit-wise sort order for those institutes that have entrance criterion
- Complete visibility of filled and remaining number of seats.
Keeping Parents Informed at Every Step
Parents constantly wonder what’s up with the kid’s application and you just cannot manage calls to the school office 24/7! Let Rejoice Learning keep parents updated via SMS and automatic notifications at each crucial stage of the admission lifecycle – starting from acknowledgment of the application and calls for more documents to admission results at the end. Automated updates at the right time instil trust and cut down on inquiry calls from anxious parents during peak admissions season.
- Automatic SMS and Notification reminders for status changes
- Send payment or document reminders for pending amount
- Automated admission rejection and admission acceptance notification.
- Less reliance on phones, less manual chasing.
Reports That Help You Plan Better
Your best choices are a result of accurate data and Rejoice Learning always has that readily available for you! The system offers comprehensive reports on the total enquiries received, application forms received, seats filled, and pending admissions – no need for any manual compilation of the information! This can help school management to identify overall admission trends year on year, strategize marketing activities appropriately, and decide the best areas that require an extra bit of focus. This avoids hours of making reports and ensures you always have all your important insights at your fingertips when you need them.
- Enquiry and application volumes reports
- Class-andcourse-wise seat availability report
- Admission statistics across years of study
- Manage your operations and get a summary report exported to management for audit
One System, Complete Control
After all, managing the end-to-end student admissions process does not have to be a race of paperwork and phones. Rejoice Learning provides an integrated solution that consolidates your school’s communication, applications, progress, analysis, tracking, and communication – all in one easy-to-use place, automating the manual processes that slow things down, eliminating manual entry errors, and improving transparency for parents and staff alike. Make the move to smarter admissions management and get Rejoice Learning on your side today!
Few Words from our Clients
Real stories from the people who use and love our platform.
